Remote board meetings are a virtual version, or virtual face-toface board meetings. You can communicate with other attendees using an easy-to-use and secure online platform. Instead of wasting time and money on travel members of your team can join the meeting from the comfort of their own office or at home.
The first step in a successful remote meeting is to choose the most effective video software for conferencing. It should be safe, easy to use and come with a range of useful tools. After you’ve selected the most effective video conference software, be sure to test it prior to the meeting so that everyone is able to start.
It is also recommended to review the rules and regulations in your state that pertain to remote meetings. There may be legal requirements that you’ll have to consider, so check in with your board’s admin or lawyer to ensure you’re a compliance prior to scheduling a remote meeting.
Another aspect of etiquette in virtual meetings worth considering is to turn off your microphone when you’re not talking, so other members can be able to hear your conversation more clearly. This also helps to keep the meeting on course by avoiding unnecessary interruptions which can cause stress for everyone involved.
Final point: Before you begin, establish specific goals and time limits. It will help you keep the meeting on track and finish all agenda items. This will help you keep your remote board members interested and focused during the meeting.